Legal
Privacy notice
What we collect, why we collect it, who can see it, how long we keep it, and how to make us delete it. Written to be read.
This notice covers veriluxmusic.com and the email we send. Verilux Music is the data controller. Our postal address and contact email are at the bottom of this page and in the footer of every page.
1. What we collect
a. The artist application form
When you submit the form at /apply we collect and store exactly what you type into it:
- Artist / project name, contact name, email address, country
- Website URL and streaming / portfolio link
- PRO affiliation and IPI number, if you provide it
- Primary genres and the approximate number of production-ready tracks
- Your clearance status selection (one-stop / easy-clear / neither)
- Your seven rights attestations, recorded as checked or unchecked
- Stems availability, any opt-out categories you indicate, and your free-text notes
- The date and time of submission
An IPI number and a PRO affiliation identify you within the music-rights system, so we treat those the way we treat your contact details: stored only for as long as we need them, never published, and never shared outside the purposes below.
The form also contains a hidden field that must remain empty. It exists purely to catch automated spam, and legitimate submissions never populate it.
b. Email you send us
If you email a brief or a question, we keep the email and your reply thread so we can act on it and refer back to it.
c. Outreach records
If we contacted you first, we hold a record consisting of your name, business email address, publicly available professional details, the messages we sent, and — if you unsubscribe — the date you opted out.
d. What we do not collect
We do not run advertising trackers, third-party analytics, cross-site pixels or behavioral profiling on this site. We do not sell or rent personal information to anyone, for any price. We do not use your information to train machine-learning models. We do not ask for payment details on this site.
The site sets exactly one cookie, verilux-music-theme. It holds the word
“light” or “dark” so the site remembers which theme you chose, it
is first-party and strictly functional, it contains no identifier and nothing personal,
and it is never read by anyone but your own browser. Under the ePrivacy rules a
preference cookie you asked for by clicking the toggle needs no consent banner, which is
why you are not looking at one. Clear it any time in your browser settings. There are no
other cookies, no advertising or analytics storage, and nothing else is written to your
device. Web fonts are loaded from Fontshare (Indian Type Foundry); that request
necessarily reveals your IP address to them, as any request to any server does.
2. Why we use it, and our legal basis
- To assess your application and reply to it. Legitimate interests, and the steps necessary to consider entering a contract with you. You get an answer either way.
- To administer representation if we go forward — issuing the agreement and schedules, pitching your music, licensing, accounting and paying you. Performance of a contract.
- To answer briefs and correspond with buyers. Legitimate interests.
- To send business-to-business outreach about representation, and to honour opt-outs. Legitimate interests, and compliance with CAN-SPAM. Every commercial email we send contains a working unsubscribe link and our physical postal address.
- To keep records we are legally required to keep, such as tax and licensing records. Legal obligation.
3. Who sees it
Daniel Hartzheim reads every application. Beyond that, information is shared only with:
- Our hosting and database providers, who process data on our instructions in order to run the site and store submissions.
- A prospective licensee, and only if we are actually pitching your music — and then only what a licensing decision requires: the track, the writer and split information on the split sheet, and the clearance status. We do not pass on your home details, your notes to us, or your application as a whole.
- Professional advisers or authorities, where we are legally required to disclose.
We do not share your information with any other rights organization, catalog platform, library or aggregator.
4. Where it is stored, and for how long
Applications are stored in a managed Postgres database hosted in the United States, with access restricted to server-side credentials. Because our providers are US-based, data submitted from outside the United States is transferred to the United States.
- Applications we decline: kept for up to 24 months so we recognize you if you apply again, then deleted. Ask us sooner and we will delete sooner.
- Applications that become representation: kept for the life of the agreement, and afterwards for as long as licensing, accounting and tax records must be retained.
- Unsubscribe records: kept indefinitely. This is deliberate — a suppression list only works if we do not forget you asked.
5. Your rights
Wherever you are, you can ask us to give you a copy of what we hold, correct it, delete it, or stop using it for outreach. Email us and we will action it within 30 days. We will not make you jump through hoops and we will not charge you.
If you are in the EEA or UK, you additionally have the rights of access, rectification, erasure, restriction, portability, objection to processing based on legitimate interests, and the right to complain to your supervisory authority. If you are in California, you have the rights to know, delete, correct and opt out of sale or sharing — and since we never sell or share personal information, there is nothing to opt out of. We do not discriminate against anyone for exercising any of these rights.
6. Unsubscribing
Every commercial email we send carries a one-click unsubscribe link. You can also unsubscribe here at any time by entering your email address. Suppression is immediate and permanent, and we do not require a reason. If you unsubscribe we will still reply to messages you send us.
7. Children
This is a business-to-business site and is not directed at children. We do not knowingly collect information from anyone under 16. If you believe we have, tell us and we will delete it.
8. Security, honestly stated
Submissions travel over HTTPS and are written to a database that is reachable only with server-side credentials. No system is perfectly secure, and we will not claim otherwise. If a breach affects your information, we will tell you and the relevant authority without undue delay.
9. Changes
If we change this notice we will update the date at the top. If a change is significant and affects people who have already applied, we will email them rather than rely on you re-reading this page.
10. Contact
Verilux Music86 Bailer Dr, Belgrade, MT 59714
United States
Send a brief
After you’ve gone, and left me crying —“After You’ve Gone” · Henry Creamer & Turner Layton, 1918 · public domain
after you’ve gone, there’s no denying.